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Renewal takes place on an annual basis in line with the University's fiscal calendar. ASUN affiliation status restarts on July 1 and expires on June 30 of the following year.

The Club Renewal Form can be accessed on our new website. Please note that you should meet with your club commissioner before submitting the Club Registration Form.

Starting July 1, any clubs that have not completed all of their spring recognition tasks will be marked as inactive.

Prior to submitting your club registration form, you will need to attend a club renewal workshop with your . At that meeting, make sure to have the following:

• A computer or laptop with wifi (This is so you can fill out the registration form at the meeting)
• Name, NetID, and contact information for the president and treasurer
• Name, NetID, and contact information for your safety officer (club sports only)
• Name and contact info for your faculty or staff advisor (must be full time University staff or faculty)
• Name and contact info of a community advisor or coach (if either of these apply to you)
• Name and contact info for any national or local organizations your club is a part of
• Club logo image (if you have one)
• Club Constitution
• Club Mission Statement or description of your club (this will be public facing)
• Emails for at least two additional club members

Below are the spring tasks that clubs need to make sure are completed, submitted or confirmed in order to be active/recognized for the fiscal year.

Please be mindful that clubs will need to complete additional tasks in the fall in order to maintain club recognition.

Club renewal Spring tasks checklist

Non-competitive club sports additional spring tasks

• President, treasurer and safety officer complete WebCampus concussion module.
• President, treasurer and safety officer sign concussion forms and liability waivers
• Two First Aid/CPR Certifications from officers (safety officer + one other officer)
• Heads up concussion training certificates (president, treasurer and safety officer)

Competitive club sports additional spring tasks

In addition to club sports that compete, any club sports that involve contact or combat will be listed under this organization type and must complete these requirements.

• All officers and members listed on PackLife Roster
• Submit a NetID list of all of your members
• All members complete a WebCampus concussion module
• All members sign a concussion form and liability waiver
• Two First Aid/CPR Certifications from officers (safety officer + one other officer)
• Heads up concussion training certificates (president, treasurer and safety officer)
• Emergency contact list

• Access to PackLife site and PackLife club management tools
• Ability to participate in the ASUN club fair
• Ability to host tabling
• Access to ASUN club resources
• Reserve space on campus for in-person activities (e.g., meetings, fundraisers, tabling events, etc.)
• Ability to engage in fundraising activities
• Apply for ASUN club support funding
• Use of Central Station's accounting services
• Receive letters of support for national associations or leagues
• FRS reservations for practice, events and games