ΒιΆΉΣ³»­

Using Zoom to proctor your online exams

One option for proctoring your exams is Zoom. You can use Zoom without a restriction to the number of exams you can proctor. Zoom proctoring requires exams to be given synchronously during your normally scheduled course time. Many faculty preferred this option in the Spring semester as it more closely resembles the in-class exam experience.

It is important to note that while this option will discourage cheating and allow for you to monitor the exam progress, it will not prevent cheating. Zoom proctoring alone may not meet student identity verification requirements.

Students will need a webcam during their exams. Webcam alternatives are available that allow students to use their smart phone as a webcam.

Planning for your exam

  • Consider having a low-stakes dry-run prior to your first exam. This could take the form of a short quiz, etc., to make sure you have all of your settings correct and everyone – both instructor and students – are comfortable with the technology.
  • Schedule your Zoom meeting for the exam using the settings in the following section.

Zoom meeting settings

Use the settings below to ensure that you have a successful proctoring experience. You can schedule your meeting from the Zoom integration with WebCampus, through the Zoom application on your computer, or the ΒιΆΉΣ³»­ Zoom portal. The Zoom integration in WebCampus, however, is the easiest way to make sure your students have access to the meeting link.

Initial setup

When scheduling your meeting, use these settings:

  • Generate meeting ID automatically; do not use the Personal Meeting ID.
  • Make sure the passcode is enabled; leave random for security.
  • Video should be On for both the Host and Participants.
  • “Mute participants on entry” should be selected (under Advanced Options).

On exam day

Preparing for your exam

  • Start the Zoom meeting about 15 minutes prior to the exam. (This will give you time to get everything setup before your student start joining. You don’t need to schedule the meeting time earlier; in fact, you want to keep the meeting time set as scheduled.)

After launching the meeting on exam day

After you launch your Zoom meeting the day of your exam:

  • with other participants. (It is generally a good idea to disable private chat entirely in your general meeting settings on the ΒιΆΉΣ³»­ Zoom portal.) This should be set to Host Only.
  • Start recording [optional].
  • Enable “Gallery View”.
  • Turn on your (instructor) webcam, if not already on. Having your webcam enabled ensures students are aware that you are monitoring their exam.
  • Ensure that all students are muted. Use the Participant panel to lock the mute setting during the exam. Direct students to use the “raise hand” tool or submit questions via chat.

At the start of the exam

  • Remind students:
    • That they will be on mute and must use chat with the meeting host/instructor to ask questions.
    • What material and tools they may use (books, notes, calculators, headsets, etc.).
    • To position camera so it can see them and their surroundings.
    • How they need to submit their exam.
    • To keep their camera on.
  • Consider sharing a slide that has all these reminders on Zoom, briefly at the start of the exam.

Near the end of the exam

  • Notify students verbally when they have 5‐10 minutes left to work the exam.
  • Notify students verbally when time has expired, and they need to submit their exams.
  • Allow for extra time, if possible, at the end of exam periods to account for any technical difficulties or questions that might arise.